Planning guidance only. Thresholds, fees and deadlines change, and each figure below carries the date it was checked. This sheet covers England and Wales; Scotland (confirmation, and a different joint-property rule) and Northern Ireland differ. Estates with trusts, business or agricultural property, foreign assets or a possible dispute need professional advice before anything is submitted.
This is a blank. Nothing in it is filled in for you. Nothing here is prepared from your records. It is the sheet — every category named, every subtotal laid out — for you to complete yourself. Print the PDF and write on it, or open the spreadsheet and let it add up. Both cover the same ground.
The figures on this page change.
Court fees rise, thresholds move, deadlines shift.
Every figure on this page is dated and carries its source, and we re-check them against those sources. Leave an email and it reaches us directly.
Every other page we could find on this makes you read about an inventory. This one hands you the sheet.
If you would rather not start from a blank sheet, Executor's First Hour (£179) is the prepared version — a personalised first-day sequence for newly-appointed executors.
Checked against gov.uk guidance on valuing an estate and the HMRC schedules it names — 11 September 2026.
GOV.UK names ten kinds of asset when it explains how to estimate an estate. The template uses the same ten, in the same order. Nothing you write here has to be re-sorted later. Cryptoassets are on that list now. So is money owed to the person who died — a refund, the last wage, a loan to a relative.
gov.uk/valuing-estate-of-someone-who-died/estimate-estate-value — checked 11 September 2026.
Ten rows.
| Category | What belongs in it | Where the value comes from | Schedule | Source |
|---|---|---|---|---|
| The home | The deceased's share of the main residence | Open market value at the date of death — estate agent, or a RICS valuation where the property is unusual | IHT405 | Our est.11 Sept 2026 |
| Other property and land | Second homes, let property, land, garages, business premises | Open market value; a RICS “Red Book” valuation where commercial, agricultural, unusual, or over £2m | IHT405 | Our est.11 Sept 2026 |
| Money | Current and savings accounts, building society accounts, ISAs, NS&I, cash in the house | The bank's bereavement letter: balance at the date of death, plus interest accrued to that date | IHT406 | Our est.11 Sept 2026 |
| Stocks and shares | Listed shares, OEICs, unit trusts, investment platform holdings | Listed shares: the quarter-up rule. OEICs and unit trusts: the bid price | IHT411 · IHT412 | Our est.11 Sept 2026 |
| Household and personal goods | Furniture, jewellery, paintings, antiques, electrical goods, stamp and coin collections, items on loan or in storage | Resale value, not replacement value; a professional valuation where one item is worth more than £500 | IHT407 | Our est.11 Sept 2026 |
| Cars, caravans, boats | Anything in the deceased's name | Trade guide value at the date of death (Glass's, Parker's) | IHT407 | Our est.11 Sept 2026 |
| Foreign assets | Property, accounts and investments held outside the UK | Local value converted at the date-of-death exchange rate | IHT417 | Our est.11 Sept 2026 |
| Cryptoassets | Cryptocurrency and other digital holdings | Market value at the date of death; keep the exchange record | IHT400 and the relevant schedule | Our est.11 Sept 2026 |
| Money owed to the deceased | Unpaid wages, tax refunds, rent due, loans made to others | The amount outstanding at the date of death | IHT416 | Our est.11 Sept 2026 |
| Payments arising on death | Life insurance payable to the estate, pension lump sums and death benefits | The amount payable — and note whether the policy is written in trust, in which case it usually falls outside the estate | IHT409 · IHT410 | Our est.11 Sept 2026 |
Sources: gov.uk/valuing-estate-of-someone-who-died/estimate-estate-value, checked 11 September 2026; schedule numbers per our own /forms/iht4xx walkthroughs.
Debts belong on the inventory even though they are left out of the first estimate. GOV.UK asks you to estimate the value without deducting debts. Then, where full details are needed, the debts have to be reported anyway. So record them from the start. The alternative is finding a credit card in March that changes the picture you filed in November.
gov.uk/valuing-estate-of-someone-who-died/estimate-estate-value — checked 11 September 2026.
Eight rows.
| Debt | What to record | Evidence to keep | Reduces the estate? | Source |
|---|---|---|---|---|
| Mortgage or secured loan | Balance outstanding at the date of death, and the property it is secured on | Lender's redemption statement as at the date of death | Yes — against that property | Our est.11 Sept 2026 |
| Personal loans and car finance | Balance at the date of death, lender, account number | Lender's closing statement | Yes | Our est.11 Sept 2026 |
| Credit and store cards | Balance at the date of death, not the balance today | Statement covering the date of death | Yes | GOV.UK ↗11 Sept 2026 |
| Overdraft | The overdrawn balance at the date of death | Bank's bereavement letter | Yes | GOV.UK ↗11 Sept 2026 |
| Household bills to the date of death | Utilities, council tax, phone, broadband — apportioned to the date of death | Final bills from each supplier | Yes | GOV.UK ↗11 Sept 2026 |
| Unpaid bills for work already done | Building work, decorating, accountancy — anything received but not yet paid for | Invoice, and evidence the work was done before death | Yes | GOV.UK ↗11 Sept 2026 |
| Funeral expenses | Reasonable funeral costs, paid by the estate | Funeral director's invoice | Yes | Our est.11 Sept 2026 |
| Tax owed to HMRC | Income tax and capital gains tax to the date of death | HMRC statement or the final self-assessment | Yes | GOV.UK ↗11 Sept 2026 |
Do not deduct the estate's debts when you estimate its value. Deduct them only in the full account, where one is required.
A jointly owned asset is not simply halved. Three things decide the share: who the co-owner was, where the property is, and how the ownership was set up. Three different arithmetic rules follow from that. Use the wrong one and the total the tax position is read from is wrong too.
Five rows.
| How it is held | How to value the deceased's share | Worked example | Source |
|---|---|---|---|
| Joint tenants with a spouse or civil partner | Divide the asset's value by 2 | A £300,000 house held with a spouse: £150,000 on the inventory | GOV.UK ↗11 Sept 2026 |
| Joint tenants with others (England & Wales) | Divide by the number of owners, then take 10% off the deceased's share | £200,000 ÷ 4 = £50,000; less 10% (£5,000) = £45,000 | GOV.UK ↗11 Sept 2026 |
| Joint tenants (Scotland) | Take £4,000 off the whole value first, then divide by the number of owners. No 10% reduction | £200,000 − £4,000 = £196,000 ÷ 4 = £49,000 | GOV.UK ↗11 Sept 2026 |
| A joint bank account | Divide by the number of account holders. Where a holder was added for convenience only, record what the deceased actually owned | A parent's account with an adult child added to help: the parent's own money, in full | GOV.UK ↗11 Sept 2026 |
| Tenants in common | Value the deceased's own share only. It does not pass automatically to the other owner | A 60% share of a £250,000 property: £150,000, passing under the will | GOV.UK ↗11 Sept 2026 |
gov.uk/valuing-estate-of-someone-who-died/estimate-estate-value — checked 11 September 2026.
A gift can come back onto the inventory. It counts if it was made in the 7 years before death. It also has to take that tax year's total over the £3,000 annual exemption. Survive seven years and the gift falls away entirely.
One kind of gift never falls away: a gift the person kept using. A house given to a child, but still lived in rent-free, is a gift with reservation. It stays in the estate.
gov.uk/inheritance-tax/gifts — checked 11 September 2026 · registry IHT_ANNUAL_GIFT_EXEMPTION, IHT_PET_CLT_7YEAR_PERIOD.
Eight rows.
| Exemption | Limit | What it means in practice | Source |
|---|---|---|---|
| Annual exemption | £3,000 per tax year | Unused, it carries forward one tax year only | Statute ↗11 Sept 2026 |
| Small gifts | £250 per person, per tax year | Cannot be combined with the annual exemption for the same recipient | Statute ↗11 Sept 2026 |
| Wedding or civil partnership gift to a child | £5,000 | Must be given before the ceremony, and the ceremony must happen | Statute ↗11 Sept 2026 |
| Wedding or civil partnership gift to a grandchild or great-grandchild | £2,500 | Same condition | Statute ↗11 Sept 2026 |
| Wedding or civil partnership gift to anyone else | £1,000 | Same condition | Statute ↗11 Sept 2026 |
| Gifts to a spouse or civil partner | Unlimited | Exempt whatever the value or the date | Statute ↗11 Sept 2026 |
| Gifts to charities, political parties, housing associations and heritage bodies | Unlimited | Exempt whatever the value or the date | Statute ↗11 Sept 2026 |
| Regular payments out of income | No fixed limit | Must be regular, out of income, and leave the giver's standard of living intact | Statute ↗11 Sept 2026 |
Registry keys IHT_ANNUAL_GIFT_EXEMPTION · IHT_SMALL_GIFT_EXEMPTION · IHT_WEDDING_GIFT_EXEMPTIONS — gov.uk/inheritance-tax/gifts, checked 11 September 2026.
The inventory produces two numbers: what the estate owns, and what it owes. The difference is what every threshold below is read against. Both the nil-rate band and the residence nil-rate band are frozen until 5 April 2031.
The residence band is the one that disappears quietly. Above a net estate of £2,000,000 it reduces by £1 for every £2. By £2,350,000 it is gone. A rate table that does not show that is telling half the story.
Nine rows.
| Figure | Amount | What it does | Registry key | Source |
|---|---|---|---|---|
| Nil-rate band | £325,000 | Tax-free on every estate | IHT_NRB | Statute ↗11 Sept 2026 |
| Residence nil-rate band | £175,000 | Extra, where a home passes to direct descendants | IHT_RNRB | Statute ↗11 Sept 2026 |
| Combined, one person | £500,000 | Nil-rate band plus residence band | — | Our est.11 Sept 2026 |
| With a full transferred spousal band | £650,000 | Where a late spouse's band is unused and claimed | IHT_TRANSFERRED_BAND_THRESHOLD | Statute ↗11 Sept 2026 |
| RNRB taper threshold | £2,000,000 | Above this, the residence band reduces £1 for every £2 | RNRB_TAPER_THRESHOLD | Statute ↗11 Sept 2026 |
| RNRB fully gone at | £2,350,000 | No residence band at all above this | RNRB_FULLY_TAPERED_AT | Our est.11 Sept 2026 |
| Standard rate | 40% | Charged on the value above the threshold only | — | Statute ↗11 Sept 2026 |
| Reduced rate | 36% | Where 10% or more of the net estate goes to charity | — | Statute ↗11 Sept 2026 |
| Freeze | Until 5 April 2031 | Both bands and the taper threshold, per Autumn Budget 2025 | note on IHT_RNRB | Statute8 Sept 2026 |
gov.uk/inheritance-tax · gov.uk/guidance/inheritance-tax-residence-nil-rate-band — checked 11 September 2026 · registry last verified 8 September 2026.
Four rows.
| Net estate | Tapered away | RNRB left | Combined, one person | Source |
|---|---|---|---|---|
| Under £2,000,000 | None | £175,000 | £500,000 | Our est.11 Sept 2026 |
| £2,100,000 | £50,000 | £125,000 | £450,000 | Our est.11 Sept 2026 |
| £2,300,000 | £150,000 | £25,000 | £350,000 | Our est.11 Sept 2026 |
| £2,350,000 and above | All of it | £0 | £325,000 | Our est.11 Sept 2026 |
Values from our own IHT Calculator's live taper table.
Nine rows.
| Item | Amount or deadline | What it applies to | Registry key | Source |
|---|---|---|---|---|
| Probate application fee | £526 | Estates over £5,000 | PROBATE_FEE | Statute ↗11 Sept 2026 |
| Fee-free threshold | £5,000 or less | No application fee at all | PROBATE_FEE_THRESHOLD | Statute ↗11 Sept 2026 |
| Extra sealed copies, ordered with the application | £2 each | One per institution saves weeks of posting | PROBATE_SEALED_COPY_FEE | Statute ↗11 Sept 2026 |
| Extra sealed copies, ordered later | £16 each | Eight times the price for the same document | PROBATE_SEALED_COPY_FEE_LATER | Statute ↗11 Sept 2026 |
| A second application | £22 | For example after power was reserved — payable even on a small estate | PROBATE_SECOND_APPLICATION_FEE | Statute ↗11 Sept 2026 |
| Certified copy of the death certificate | £12.50 | Each copy, from the registrar or GRO | DEATH_CERTIFICATE_FEE | GOV.UK11 Sept 2026 |
| Inheritance tax payment deadline | End of the sixth month after death | Interest runs from then, whether or not probate has issued | IHT_PAYMENT_DEADLINE | Statute ↗11 Sept 2026 |
| Inheritance tax reporting deadline | 12 months from the end of the month of death | And it must be done before applying for probate | note on IHT_PAYMENT_DEADLINE | Statute ↗11 Sept 2026 |
| Help with fees | Before applying | Apply online or on form EX160; the fee is paid upfront and refunded if granted | PROBATE_HELP_WITH_FEES_EX160 | GOV.UK ↗11 Sept 2026 |
gov.uk/applying-for-probate/fees · gov.uk/paying-inheritance-tax — checked 11 September 2026 · registry last verified 10 September 2026.
Seven mistakes account for most of the figures that get queried later.
Nothing on the inventory is wasted work. Each section maps to a schedule of the inheritance tax account, or to a box on the probate application. The sheet is built in that order so the copying across is mechanical.
Ten rows.
| Inventory section | Schedule | What that schedule asks for | Our walkthrough | Source |
|---|---|---|---|---|
| A — Property and land | IHT405 | Houses, land, buildings and interests in land | /forms/iht405 | Our est.11 Sept 2026 |
| B — Money | IHT406 | Bank and building society accounts, NS&I, cash | /forms/iht406 | Our est.11 Sept 2026 |
| C — Investments (listed) | IHT411 | Listed stocks, shares and investments | /forms/iht411 | Our est.11 Sept 2026 |
| C — Investments (unlisted) | IHT412 | Unlisted stocks, shares and control holdings | /forms/iht412 | Our est.11 Sept 2026 |
| D — Pensions | IHT409 | Pensions, continuing payments and lump sums | /forms/iht409 | Our est.11 Sept 2026 |
| D — Life policies | IHT410 | Life assurance and annuities | /forms/iht410 | Our est.11 Sept 2026 |
| E — Household goods and vehicles | IHT407 | Household and personal goods | /forms/iht407 | Our est.11 Sept 2026 |
| F — Foreign assets | IHT417 | Foreign assets held outside the UK | /forms/iht417 | Our est.11 Sept 2026 |
| F — Money owed to the estate | IHT416 | Debts due to the estate | /forms/iht416 | Our est.11 Sept 2026 |
| H — Gifts | IHT403 | Gifts and other transfers of value | /forms/iht403 | Our est.11 Sept 2026 |
The totals then go two places. The full account is IHT400, walked through at /forms/iht400. The probate application is PA1P where there is a will and PA1A where there is not.
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The documents this inventory's figures back up
The account this inventory's totals feed
Apply once the inventory is built
Work out which inheritance-tax route applies