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G-14 · FREE DOWNLOADEstate administration · England & Wales

A blank inventory of assets for probate — free to print and fill in

Everything the estate owns and everything it owes, on one sheet. Six asset sections cover all ten categories GOV.UK names. Then debts, gifts and a summary that totals itself. Nothing is filled in — you write the figures. No account required.

FreePDFSpreadsheetEngland & WalesEdition 2026
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PDF and spreadsheet · No account required · A blank to complete yourself — not legal advice

Planning guidance only. Thresholds, fees and deadlines change, and each figure below carries the date it was checked. This sheet covers England and Wales; Scotland (confirmation, and a different joint-property rule) and Northern Ireland differ. Estates with trusts, business or agricultural property, foreign assets or a possible dispute need professional advice before anything is submitted.

The template, free and with nothing held back

This is a blank. Nothing in it is filled in for you. Nothing here is prepared from your records. It is the sheet — every category named, every subtotal laid out — for you to complete yourself. Print the PDF and write on it, or open the spreadsheet and let it add up. Both cover the same ground.

FreeA4 PDFSpreadsheet (.xlsx)England & WalesEdition 2026

Probate Inventory of Assets — blank template

Fourteen A4 pages. Six asset sections, covering all ten categories GOV.UK names. Then debts, gifts in the last seven years, a joint-ownership worksheet and a summary. Every subtotal carries forward to it. A valuation-evidence log at the back, so you can show where each figure came from.

Starting point only. Not legal advice. England and Wales.

Figure watch

The figures on this page change.

Court fees rise, thresholds move, deadlines shift.

Every figure on this page is dated and carries its source, and we re-check them against those sources. Leave an email and it reaches us directly.

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Every other page we could find on this makes you read about an inventory. This one hands you the sheet.

If you would rather not start from a blank sheet, Executor's First Hour (£179) is the prepared version — a personalised first-day sequence for newly-appointed executors.

Checked against gov.uk guidance on valuing an estate and the HMRC schedules it names — 11 September 2026.

What it is, and who can require one

An inventory of assets lists everything the person owned and everything they owed on the day they died. It is not a form anyone sends you. It is the working document you build first. Every later step reads its totals — the probate application, the inheritance tax position, the estate accounts.

The statutory duty is narrower than most pages suggest. A personal representative must collect and get in the estate and administer it according to law. Then, when required to do so by the court, exhibit a full inventory on oath and account for the administration. That conditional clause is the whole of it. No one has to file an inventory with a court by default.

A beneficiary has no direct right to demand one. The route is to ask the court to require it. An application for an inventory and account is made by summons to a district judge or registrar. A wider claim about how the estate is being administered goes to the Chancery Division instead. In practice the summons alone usually settles it.

HMRC is the party that always sees the figures. The estate's value has to be reported within 12 months of the end of the month of death. That report has to happen before probate is granted.

Administration of Estates Act 1925 s.25 (as substituted by the Administration of Estates Act 1971 s.9) — legislation.gov.uk, checked 11 September 2026.

Inventory and account by summons: Non-Contentious Probate Rules 1987 (SI 1987/2024) rule 61(2) — legislation.gov.uk/uksi/1987/2024/rule/61, checked 11 September 2026.

Administration claims in the Chancery Division: CPR 64.1(3) and 64.2 — justice.gov.uk, checked 11 September 2026.

Reporting deadline: IHTA 1984 s.216 · gov.uk/valuing-estate-of-someone-who-died — checked 11 September 2026.

The court.

Can require a full inventory on oath, and an account of the administration. Only when it orders it.

A beneficiary.

No direct right to demand one. Asks the court, by summons, to require it.

HMRC.

Sees the totals either way. Through the IHT account, or through the excepted-estate declaration in the probate application.

Who can require an inventory, and on what footing

Five rows.

Five rows.
WhoWhat they can requireWhere it comes fromApplies whenSource
The courtA full inventory of the estate exhibited on oath, and an account of the administrationAdministration of Estates Act 1925 s.25(b)Only when the court requires itStatute ↗11 Sept 2026
A beneficiaryNo direct right. May apply by summons for an inventory and accountNon-Contentious Probate Rules 1987 r.61(2)Where an executor will not account voluntarilyStatute11 Sept 2026
A beneficiary (wider claim)An order about how the estate is being administered, not an inventory as suchCPR 64.2 · High Court proceedings go to the Chancery Division (CPR 64.1(3))Where the dispute is about the administration itselfStatute11 Sept 2026
HMRCThe estate's value, reported on the IHT account or through the probate applicationIHTA 1984 s.216 · gov.uk valuing-an-estate guidanceWithin 12 months of the end of the month of deathGOV.UK ↗11 Sept 2026
The probate application itselfGross and net figures, and the excepted-estate declarationgov.uk/applying-for-probate · PA1P / PA1AEvery applicationGOV.UK ↗11 Sept 2026

Everything that belongs on the inventory

GOV.UK names ten kinds of asset when it explains how to estimate an estate. The template uses the same ten, in the same order. Nothing you write here has to be re-sorted later. Cryptoassets are on that list now. So is money owed to the person who died — a refund, the last wage, a loan to a relative.

gov.uk/valuing-estate-of-someone-who-died/estimate-estate-value — checked 11 September 2026.

The ten categories, and where each value comes from

Ten rows.

Ten rows.
CategoryWhat belongs in itWhere the value comes fromScheduleSource
The homeThe deceased's share of the main residenceOpen market value at the date of death — estate agent, or a RICS valuation where the property is unusualIHT405Our est.11 Sept 2026
Other property and landSecond homes, let property, land, garages, business premisesOpen market value; a RICS “Red Book” valuation where commercial, agricultural, unusual, or over £2mIHT405Our est.11 Sept 2026
MoneyCurrent and savings accounts, building society accounts, ISAs, NS&I, cash in the houseThe bank's bereavement letter: balance at the date of death, plus interest accrued to that dateIHT406Our est.11 Sept 2026
Stocks and sharesListed shares, OEICs, unit trusts, investment platform holdingsListed shares: the quarter-up rule. OEICs and unit trusts: the bid priceIHT411 · IHT412Our est.11 Sept 2026
Household and personal goodsFurniture, jewellery, paintings, antiques, electrical goods, stamp and coin collections, items on loan or in storageResale value, not replacement value; a professional valuation where one item is worth more than £500IHT407Our est.11 Sept 2026
Cars, caravans, boatsAnything in the deceased's nameTrade guide value at the date of death (Glass's, Parker's)IHT407Our est.11 Sept 2026
Foreign assetsProperty, accounts and investments held outside the UKLocal value converted at the date-of-death exchange rateIHT417Our est.11 Sept 2026
CryptoassetsCryptocurrency and other digital holdingsMarket value at the date of death; keep the exchange recordIHT400 and the relevant scheduleOur est.11 Sept 2026
Money owed to the deceasedUnpaid wages, tax refunds, rent due, loans made to othersThe amount outstanding at the date of deathIHT416Our est.11 Sept 2026
Payments arising on deathLife insurance payable to the estate, pension lump sums and death benefitsThe amount payable — and note whether the policy is written in trust, in which case it usually falls outside the estateIHT409 · IHT410Our est.11 Sept 2026

Sources: gov.uk/valuing-estate-of-someone-who-died/estimate-estate-value, checked 11 September 2026; schedule numbers per our own /forms/iht4xx walkthroughs.

Debts, and the one thing the estimate leaves out

Debts belong on the inventory even though they are left out of the first estimate. GOV.UK asks you to estimate the value without deducting debts. Then, where full details are needed, the debts have to be reported anyway. So record them from the start. The alternative is finding a credit card in March that changes the picture you filed in November.

gov.uk/valuing-estate-of-someone-who-died/estimate-estate-value — checked 11 September 2026.

Debts and liabilities to record

Eight rows.

Eight rows.
DebtWhat to recordEvidence to keepReduces the estate?Source
Mortgage or secured loanBalance outstanding at the date of death, and the property it is secured onLender's redemption statement as at the date of deathYes — against that propertyOur est.11 Sept 2026
Personal loans and car financeBalance at the date of death, lender, account numberLender's closing statementYesOur est.11 Sept 2026
Credit and store cardsBalance at the date of death, not the balance todayStatement covering the date of deathYesGOV.UK ↗11 Sept 2026
OverdraftThe overdrawn balance at the date of deathBank's bereavement letterYesGOV.UK ↗11 Sept 2026
Household bills to the date of deathUtilities, council tax, phone, broadband — apportioned to the date of deathFinal bills from each supplierYesGOV.UK ↗11 Sept 2026
Unpaid bills for work already doneBuilding work, decorating, accountancy — anything received but not yet paid forInvoice, and evidence the work was done before deathYesGOV.UK ↗11 Sept 2026
Funeral expensesReasonable funeral costs, paid by the estateFuneral director's invoiceYesOur est.11 Sept 2026
Tax owed to HMRCIncome tax and capital gains tax to the date of deathHMRC statement or the final self-assessmentYesGOV.UK ↗11 Sept 2026

Do not deduct the estate's debts when you estimate its value. Deduct them only in the full account, where one is required.

How each kind of asset is valued

Every figure on the inventory is a value at one date: the date of death. Not what a thing cost, not what it would cost to replace, and not what it is worth now. Getting the basis right the first time is what keeps the whole sheet consistent.

The rule that surprises people most is for household goods. They are valued at what they would fetch second-hand, not at what replacing them would cost. A three-year-old sofa is worth what a three-year-old sofa sells for.

HMRC asks for a professional valuation once a single item passes £500. That threshold is per item, not per room.

IHT407 guidance notes (published 4 April 2014, last updated 27 July 2018) — via our own /forms/iht407 walkthrough, checked 11 September 2026.

Valuation rule by asset type — nine rows.
AssetThe ruleThe trap
The home and other propertyOpen market value at the date of deathThe District Valuer can challenge a low figure, and typically revises upward by 5–15%
Property sold soon after deathA sale within 12 months is strong evidence of the date-of-death valueA sale at a loss within four years may allow relief under IHTA 1984 s.191. It does not rewrite the date-of-death figure by itself
Listed sharesThe quarter-up rule: the lower quoted price, plus a quarter of the difference between the lower and higherUsing the closing price instead. If the market was shut, use the nearest trading day
OEICs and unit trustsThe bid price on the date of deathUsing the offer price, which is the buying price, not the selling one
Household and personal goodsResale value, second-hand, not replacement valueInsuring value and probate value are different numbers with different jobs
Any single item over £500Get a professional valuationSplitting a set — a pair of paintings valued separately to stay under the line
Cars, caravans, boatsTrade guide value at the date of deathQuoting the advertised asking price of a similar vehicle
Bank and building society accountsBalance at the date of death, plus interest accrued to that dateForgetting the accrued interest, which the bank will state if asked
CryptoassetsMarket value at the date of deathNo record of the rate used, and no evidence of which wallet held what

Jointly owned property and accounts

A jointly owned asset is not simply halved. Three things decide the share: who the co-owner was, where the property is, and how the ownership was set up. Three different arithmetic rules follow from that. Use the wrong one and the total the tax position is read from is wrong too.

How to value the deceased's share

Five rows.

Five rows.
How it is heldHow to value the deceased's shareWorked exampleSource
Joint tenants with a spouse or civil partnerDivide the asset's value by 2A £300,000 house held with a spouse: £150,000 on the inventoryGOV.UK ↗11 Sept 2026
Joint tenants with others (England & Wales)Divide by the number of owners, then take 10% off the deceased's share£200,000 ÷ 4 = £50,000; less 10% (£5,000) = £45,000GOV.UK ↗11 Sept 2026
Joint tenants (Scotland)Take £4,000 off the whole value first, then divide by the number of owners. No 10% reduction£200,000 − £4,000 = £196,000 ÷ 4 = £49,000GOV.UK ↗11 Sept 2026
A joint bank accountDivide by the number of account holders. Where a holder was added for convenience only, record what the deceased actually ownedA parent's account with an adult child added to help: the parent's own money, in fullGOV.UK ↗11 Sept 2026
Tenants in commonValue the deceased's own share only. It does not pass automatically to the other ownerA 60% share of a £250,000 property: £150,000, passing under the willGOV.UK ↗11 Sept 2026

gov.uk/valuing-estate-of-someone-who-died/estimate-estate-value — checked 11 September 2026.

Gifts in the seven years before death

A gift can come back onto the inventory. It counts if it was made in the 7 years before death. It also has to take that tax year's total over the £3,000 annual exemption. Survive seven years and the gift falls away entirely.

One kind of gift never falls away: a gift the person kept using. A house given to a child, but still lived in rent-free, is a gift with reservation. It stays in the estate.

gov.uk/inheritance-tax/gifts — checked 11 September 2026 · registry IHT_ANNUAL_GIFT_EXEMPTION, IHT_PET_CLT_7YEAR_PERIOD.

Gift exemptions to record against

Eight rows.

Eight rows.
ExemptionLimitWhat it means in practiceSource
Annual exemption£3,000 per tax yearUnused, it carries forward one tax year onlyStatute ↗11 Sept 2026
Small gifts£250 per person, per tax yearCannot be combined with the annual exemption for the same recipientStatute ↗11 Sept 2026
Wedding or civil partnership gift to a child£5,000Must be given before the ceremony, and the ceremony must happenStatute ↗11 Sept 2026
Wedding or civil partnership gift to a grandchild or great-grandchild£2,500Same conditionStatute ↗11 Sept 2026
Wedding or civil partnership gift to anyone else£1,000Same conditionStatute ↗11 Sept 2026
Gifts to a spouse or civil partnerUnlimitedExempt whatever the value or the dateStatute ↗11 Sept 2026
Gifts to charities, political parties, housing associations and heritage bodiesUnlimitedExempt whatever the value or the dateStatute ↗11 Sept 2026
Regular payments out of incomeNo fixed limitMust be regular, out of income, and leave the giver's standard of living intactStatute ↗11 Sept 2026

Registry keys IHT_ANNUAL_GIFT_EXEMPTION · IHT_SMALL_GIFT_EXEMPTION · IHT_WEDDING_GIFT_EXEMPTIONS — gov.uk/inheritance-tax/gifts, checked 11 September 2026.

Whether full details are needed at all

Most estates never file a full inheritance tax account. They are excepted estates, and they report through the probate application itself. The inventory still has to be built — the figures are what the declaration is made from. The paperwork that follows is simply far lighter.

IHT205 is gone. It was abolished for deaths on or after 1 January 2022. It survives only for deaths between 6 April 2011 and 31 December 2021. Any page still offering a choice between IHT400 and IHT205, with no date of death, is out of date.

What tips an estate out of the excepted category is usually a limit, not a total. Gifts over £250,000 in seven years. Foreign assets over £100,000. A trust. Each of those requires the full account even where no tax is due.

gov.uk/valuing-estate-of-someone-who-died/check-type-of-estate · gov.uk/guidance/reporting-inheritance-tax-for-excepted-estates · HMRC manual IHTM06013 — all checked 11 September 2026.

The excepted-estate limits — eight rows.
TestLimitWhat it means
Value below the IHT threshold£325,000The ordinary route for a small estate
With a full transferred spousal band£650,000Where 100% of a late spouse's nil-rate band is unused and claimed
Everything to a UK spouse, civil partner or qualifying charityGross estate under £3,000,000The exempt-excepted route; £1,000,000 for deaths before 1 January 2022
Foreign assets, where the deceased was UK-settled£100,000Above this, full details are needed
Foreign domiciliary, UK assets only£150,000Where the person lived permanently outside the UK when they died
Chargeable gifts in the 7 years before death£250,000Above this, full details are needed even with no tax to pay
Assets held in trust£250,000, and one trust onlyMore than one trust, or a larger trust, requires the full account
IHT205Abolished for deaths on or after 1 January 2022For earlier deaths only, sent to HMCTS Probate, PO Box 12625, Harlow, CM20 9QE

Registry keys EXCEPTED_ESTATE_EXEMPT_GROSS_CEILING · EXCEPTED_ESTATE_FOREIGN_ASSETS_LIMIT · EXCEPTED_ESTATE_SPECIFIED_TRANSFERS_LIMIT · IHT205 abolition SI 2021/1167 — checked 11 September 2026.

What the totals actually meet

The inventory produces two numbers: what the estate owns, and what it owes. The difference is what every threshold below is read against. Both the nil-rate band and the residence nil-rate band are frozen until 5 April 2031.

The residence band is the one that disappears quietly. Above a net estate of £2,000,000 it reduces by £1 for every £2. By £2,350,000 it is gone. A rate table that does not show that is telling half the story.

The thresholds the totals meet

Nine rows.

Nine rows.
FigureAmountWhat it doesRegistry keySource
Nil-rate band£325,000Tax-free on every estateIHT_NRBStatute ↗11 Sept 2026
Residence nil-rate band£175,000Extra, where a home passes to direct descendantsIHT_RNRBStatute ↗11 Sept 2026
Combined, one person£500,000Nil-rate band plus residence bandOur est.11 Sept 2026
With a full transferred spousal band£650,000Where a late spouse's band is unused and claimedIHT_TRANSFERRED_BAND_THRESHOLDStatute ↗11 Sept 2026
RNRB taper threshold£2,000,000Above this, the residence band reduces £1 for every £2RNRB_TAPER_THRESHOLDStatute ↗11 Sept 2026
RNRB fully gone at£2,350,000No residence band at all above thisRNRB_FULLY_TAPERED_ATOur est.11 Sept 2026
Standard rate40%Charged on the value above the threshold onlyStatute ↗11 Sept 2026
Reduced rate36%Where 10% or more of the net estate goes to charityStatute ↗11 Sept 2026
FreezeUntil 5 April 2031Both bands and the taper threshold, per Autumn Budget 2025note on IHT_RNRBStatute8 Sept 2026

gov.uk/inheritance-tax · gov.uk/guidance/inheritance-tax-residence-nil-rate-band — checked 11 September 2026 · registry last verified 8 September 2026.

How the residence band tapers

Four rows.

Four rows.
Net estateTapered awayRNRB leftCombined, one personSource
Under £2,000,000None£175,000£500,000Our est.11 Sept 2026
£2,100,000£50,000£125,000£450,000Our est.11 Sept 2026
£2,300,000£150,000£25,000£350,000Our est.11 Sept 2026
£2,350,000 and aboveAll of it£0£325,000Our est.11 Sept 2026

Values from our own IHT Calculator's live taper table.

Fees and deadlines the totals trigger

Nine rows.

Nine rows.
ItemAmount or deadlineWhat it applies toRegistry keySource
Probate application fee£526Estates over £5,000PROBATE_FEEStatute ↗11 Sept 2026
Fee-free threshold£5,000 or lessNo application fee at allPROBATE_FEE_THRESHOLDStatute ↗11 Sept 2026
Extra sealed copies, ordered with the application£2 eachOne per institution saves weeks of postingPROBATE_SEALED_COPY_FEEStatute ↗11 Sept 2026
Extra sealed copies, ordered later£16 eachEight times the price for the same documentPROBATE_SEALED_COPY_FEE_LATERStatute ↗11 Sept 2026
A second application£22For example after power was reserved — payable even on a small estatePROBATE_SECOND_APPLICATION_FEEStatute ↗11 Sept 2026
Certified copy of the death certificate£12.50Each copy, from the registrar or GRODEATH_CERTIFICATE_FEEGOV.UK11 Sept 2026
Inheritance tax payment deadlineEnd of the sixth month after deathInterest runs from then, whether or not probate has issuedIHT_PAYMENT_DEADLINEStatute ↗11 Sept 2026
Inheritance tax reporting deadline12 months from the end of the month of deathAnd it must be done before applying for probatenote on IHT_PAYMENT_DEADLINEStatute ↗11 Sept 2026
Help with feesBefore applyingApply online or on form EX160; the fee is paid upfront and refunded if grantedPROBATE_HELP_WITH_FEES_EX160GOV.UK ↗11 Sept 2026

gov.uk/applying-for-probate/fees · gov.uk/paying-inheritance-tax — checked 11 September 2026 · registry last verified 10 September 2026.

§10

What goes wrong

Seven mistakes account for most of the figures that get queried later.

1
Valuing at replacement cost instead of resale.
Household goods are worth what they would sell for second-hand. Insurance values belong on an insurance schedule, not here.
2
Using the closing share price.
Listed shares use the quarter-up rule. Take the lower quoted price, then add a quarter of the gap to the higher one.
3
Halving a joint asset that was not held with a spouse.
With other co-owners in England and Wales, divide by the number of owners and then take 10% off. In Scotland, take £4,000 off the whole value first and take nothing off afterwards.
4
Leaving gifts off because no tax seemed due.
Chargeable gifts over £250,000 in seven years force the full account on their own, tax or no tax.
5
Forgetting interest accrued to the date of death.
Every bank will state it. The balance alone is not the figure.
6
Recording the estate as it is today.
Everything on the sheet is a value at the date of death, including debts.
7
No note of where a figure came from.
Eighteen months later, “£11,400” with no valuer, no date and no document is a figure you cannot defend. The template's last page exists for exactly this.

Where each section goes next

Nothing on the inventory is wasted work. Each section maps to a schedule of the inheritance tax account, or to a box on the probate application. The sheet is built in that order so the copying across is mechanical.

Inventory section to HMRC schedule

Ten rows.

Ten rows.
Inventory sectionScheduleWhat that schedule asks forOur walkthroughSource
A — Property and landIHT405Houses, land, buildings and interests in land/forms/iht405Our est.11 Sept 2026
B — MoneyIHT406Bank and building society accounts, NS&I, cash/forms/iht406Our est.11 Sept 2026
C — Investments (listed)IHT411Listed stocks, shares and investments/forms/iht411Our est.11 Sept 2026
C — Investments (unlisted)IHT412Unlisted stocks, shares and control holdings/forms/iht412Our est.11 Sept 2026
D — PensionsIHT409Pensions, continuing payments and lump sums/forms/iht409Our est.11 Sept 2026
D — Life policiesIHT410Life assurance and annuities/forms/iht410Our est.11 Sept 2026
E — Household goods and vehiclesIHT407Household and personal goods/forms/iht407Our est.11 Sept 2026
F — Foreign assetsIHT417Foreign assets held outside the UK/forms/iht417Our est.11 Sept 2026
F — Money owed to the estateIHT416Debts due to the estate/forms/iht416Our est.11 Sept 2026
H — GiftsIHT403Gifts and other transfers of value/forms/iht403Our est.11 Sept 2026

The totals then go two places. The full account is IHT400, walked through at /forms/iht400. The probate application is PA1P where there is a will and PA1A where there is not.

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§12

Questions, answered plainly

No — not unless a court orders you to. The statutory duty says a personal representative must exhibit a full inventory on oath when required to do so by the court. Most estates are never asked. What you do have to do is report the estate's value to HMRC. That is due within 12 months of the end of the month of death, and before probate is granted. Keep the inventory anyway. Beneficiaries are entitled to see the estate accounts, and the accounts are built from it. (s.25 AEA 1925, IHTA 1984 s.216, checked 11 September 2026.)
Both, though they are used differently. GOV.UK asks you to estimate the estate's value without deducting debts. Then, where full details are required, every debt has to be reported. So record them from the start. That means the mortgage, cards, loans, overdraft, household bills to the date of death, unpaid invoices for work already done, funeral costs and any tax owed. The template gives debts their own section for that reason.
Yes, at its open market value on the date of death, not the sale price. If the sale completes within 12 months, the price achieved is strong evidence of that value. If the property sells at a loss within four years, relief under IHTA 1984 s.191 may apply. But that is a claim made afterwards. It is not a reason to write a different figure in now.
For a single item worth more than £500, yes — HMRC's own guidance for IHT407 asks for one. For property, a formal RICS valuation is expected where the property is commercial, agricultural, unusual, or worth more than £2m. Otherwise two or three estate-agent appraisals are the usual approach. The District Valuer can challenge a figure that looks low. Revisions are typically 5–15% upward. (Via our /forms/iht405 and /forms/iht407 walkthroughs, checked 11 September 2026.)
It depends who it was held with. With a spouse or civil partner, divide by two. With other co-owners in England and Wales, divide by the number of owners, then take 10% off the deceased's share. So £200,000 between four becomes £50,000, less £5,000, so £45,000. In Scotland, take £4,000 off the whole value first and then divide, with no further reduction. A joint bank account is divided by the number of holders. Where someone was added for convenience only, record what the deceased actually owned.
Write down what you do know and mark the line unresolved, rather than guessing. For missing accounts, mylostaccount.org.uk searches banks, building societies and NS&I at once, free. For an item with no obvious market, an auction house will usually give an indication without charge. The template's last page is a valuation-evidence log. It records who gave the figure, on what date, and where the paper is kept. An unexplained number is the one that costs you eighteen months later.
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